HubSpot email automation is one of the most widely used and popular inbound marketing tools available today. It’s designed to help companies grow and scale while maintaining and building high-value relationships throughout the customer journey.
HubSpot’s user-friendly interface and simple tools help marketers create highly personalized campaigns that take conversion rates to new levels. Email automation is an integral part of this effort, aligning teams, maximizing the value of your content, and ensuring you don’t miss any opportunities along the way.
A Definitive Guide to Understanding HubSpot for Marketing
HubSpot has two distinct types of email automation—Workflows and Sequences. Both tools connect to your HubSpot CRM and enable you to create and send a series of emails to your contacts. The differences lie in the types of emails sent, your objective, how the emails are created, and the HubSpot subscription you have. Depending on your subscription, you might have access to sequences only or workflows and sequences.
One notable difference between workflows and sequences is the type of HubSpot subscription you’ll need to access the features.
Sequences are available to Sales Hub, Service Hub Enterprise, or Professional subscribers, while workflows require a Marketing Hub Professional or Enterprise subscription.
Both tools give you the analytics you need to track individual conversations and results. They connect directly to your CRM data, so insights are viewable at the individual customer level. However, the approach you choose will ultimately depend on what you hope to achieve.
So let’s dive in, break it down a little more, and look at some of the finer points of HubSpot workflows vs. sequences.
HubSpot sequences allow you to send personalized one-to-one messages to contacts or warm leads you’ve already had some interaction with. They are great for sending out content that you know accelerates the decision-making process.
Email designs are templated and easily customized to the prospect, but they don’t contain a lot of fancy graphics or images. The result looks more like a regular email and is sent directly from the rep’s inbox to the prospect. In other words, it’s not a bulk-email approach, and it won’t look like it’s being sent to a mailing list.
Sequences automations are triggered by specific actions, and the lead is automatically unenrolled in the sequence as soon as they take that action. For example, if the object is to book a meeting and the lead takes that action, they won’t receive any more emails in that sequence.
If they don’t book (or take the desired action), they will receive a second email in 24 hours, which might ask them to share any questions they have and prompt them to schedule a follow-up. If they take action, they are opted out. If they do not, they will receive a third and final email.
As for reporting, you’ll only be able to see whether the lead opened the email or not. It’s fairly black and white, but then, so is the objective.
To round up sequences:
HubSpot workflows are markedly different from sequences in many ways. While sequences are used at the bottom of the funnel, workflows can be used at any stage of the buying journey and are designed to keep leads moving steadily through the funnel towards a purchase decision.
Workflows are used in bulk campaigns and are typically strong on design. They are great for sales and marketing teams as you can assign specific team members to respond when a recipient takes a particular action. You can also assign leads that take these actions to a corresponding contact list, prompt specific team members to reach out, or automate other actions, tasks, or notifications.
Rounding up HubSpot workflows:
However, unlike sequences, leads are not automatically unenrolled when they take action—unless you specify a goal that ends the workflow. It also should be noted that since messages are “sent” from an inbox you personalize, any replies will be received in that inbox, not in HubSpot.
Workflows can also be used to follow up after the lead converts. For example, let’s say they’ve downloaded a piece of content:
Now that you have a better idea of what workflows and sequences do, it should be fairly easy to determine which tool is best based on the goals you are trying to achieve.
Use workflows for:
Use sequences to:
HubSpot email automation tools like workflows and sequences are incredible tools for marketers, helping them accelerate results and close more deals in less time.
Gate 39 Media is a HubSpot Platinum Partner Agency. We can help with onboarding new HubSpot implementations as well as performing HubSpot portal audits for existing HubSpot customers. If you need help cleaning up your HubSpot data or optimizing processes, book a call today and let’s start a conversation.
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